Solution for Finance and accounting
The month closes on Friday.
Two hundred invoices, no two suppliers laying one out the same way, and the same six questions to answer about every one of them. Ragextract reads the folder once and returns the table — each figure citing the document and the page it came from.
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| Row | Documents | Supplier | Due | Total | Tax | PO referenced |
|---|---|---|---|---|---|---|
| Ashford Print — 4471.pdf | Ashford Print Ltd | 30 Apr 2026 | 1,842.00 | 307.00 | PO-2291 | |
| Northgate Supplies.pdf | Northgate Supplies | 15 Apr 2026 | 624.50 | 104.08 | Not stated | |
| Kelso Contracting.pdfTimesheet — wk12.pdf | Kelso Contracting | 28 Apr 2026 | 7,950.00 | 1,325.00 | PO-2304 | |
| Meridian Cloud.pdf | Meridian Cloud BV | 10 Apr 2026 | 412.00 | 0.00 | Not stated |
A figure you cannot source is a figure you cannot file.
A total with no page reference is not a number; it is something to go and check, which means the work has not actually been done. That matters more here than almost anywhere else, because the output of this work goes to a return, a lender or an auditor.
Every cell carries the document and page it was read from, plus a confidence score, so the review is targeted at the handful of answers that look thin instead of being a second pass over the folder. When a figure is queried, the source is one click away rather than one afternoon away.
| Document | Rate | Security |
|---|---|---|
| Term loan +1 | Base + 3.75%, variable | Debenture over company assets |
One subject, several documents.
A facility is not a document. The agreement, the facility letter that set the rate and the variation letter that changed it are one subject, and a table that reads them separately will report a rate the lender revised two years ago.
Group them into a bundle and the bundle is the row. Order carries precedence, so putting the most recent letter first is how the current rate comes to be the one reported. A bundle holds up to fifteen documents, and a tight one answers better than a large one — the first three are included in the column’s rate, and each past the third is read separately.
Where it fits.
The first decision is always what a row is. A row is the thing you are comparing — which is usually one document here, and occasionally one subject assembled from several.
| The work | What a row is |
|---|---|
| Purchase ledger and invoice capture | An invoice |
| Facilities and borrowing review | A facility, with its letters |
| Reading a set of accounts | One entity, one year |
| Expenses and arriving paperwork | A receipt or statement |
The templates ship in the application and their prompts are illustrative starting points rather than accounting definitions — they are meant to be edited. Supplier invoices and business loan agreements are both worked through end to end, including what tends to go wrong.
Every row here is a document the business received. Where the question is what the business agreed to — liability, termination, what a counterparty may do — a row becomes a contract instead, and that is the legal page. Where it is what the business is about to buy, procurement.
For documents that keep arriving.
A month end is not a project with a start date. Invoices, statements and receipts land on their own schedule, and the table is out of date the moment one does.
Put a table in auto mode and it runs itself against every new document added to the workspace, so the ledger is current without anyone remembering to press anything. Corrections survive it: type over a cell and the original answer is kept underneath, with who changed it and when.
Reading is charged once.
A workspace is billed for the pages it reads, not for the questions asked of them. The question that comes up at year end costs the same as the ones you planned — which is what makes it worth asking rather than noting for next time.
| A month of invoices | Volume | Cost |
|---|---|---|
| 200 invoices, 2 pages each | 400 pages | 400 credits |
| 6 questions asked of all 200 | 1,200 cells | 4,800 credits |
| A tax question added at year end | 200 cells | 800 credits |
Nothing on this page is accounting or tax advice, and the templates are not accounting definitions. Ragextract reads documents; it does not post to your ledger or pay anything.
Start with the pile you already have.
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