Meet Remi.
Sixty-one leases, and one question that needs all of them.
Which of these tenants can walk away early, and when?
Remi Adeyemi manages commercial property for a small agency. Here’s how Remi uses Ragextract to help him with seven jobs he has to do to answer this question.
Everything for one job lives in one workspace
- The task
- The handover arrives as a shared drive: sixty-one commercial leases, a folder of deeds of variation nobody has matched to them, and two years of safety certificates. The agency’s surveyor needs all of it and a client’s solicitor needs none of it, and on the drive that distinction is a folder whose permissions nobody can describe.
- In Ragextract
- A workspace holds one body of work — a deal, a portfolio, a client — with documents and tables together, and access is granted to the workspace rather than to anything inside it. Remi chooses, when creating it, whether the whole organisation can read it or only Remi and the agency’s admins can, and after that a rule grants Read, Read & Write or Manage: to the whole organisation, to a role, or to one person.
Reading happens once. Asking happens for ever
- The task
- Every question the agency asks of these leases means opening them again. Remi’s predecessor answered “which of these are index-linked?” by reading sixty-one documents, and would have started from the beginning for the next question.
- In Ragextract
- Uploading reads, splits and indexes each document once — PDF, DOC, DOCX, PPTX and XLSX, plus JPEG, PNG and WebP, which ingest as a single page. Pages are what ingest is charged on, so a column Remi thinks of nine months from now costs what it would have cost on day one. A document that fails to ingest shows up on the home page rather than going quiet.
A table is a question per column
- The task
- The answers have to land somewhere they can be compared, which in practice is a spreadsheet filled in by hand — where the rent column holds “£84,000 pa”, “eighty-four thousand” and “84000” depending on who typed it, and sorts into nonsense.
- In Ragextract
- Rows are documents. Columns are questions written once and asked of every row, each with an output type — text, number, date, yes/no, a list, one of a fixed set, or an image — which is what makes a rent column sortable. Remi starts from the Commercial leases preset and keeps Annual Rent, Break Rights, Service Charge Cap and Floor Plan, the last of which answers with the part of the page that shows it rather than a sentence about it.
A lease and its variations are one subject
- The task
- Eastdock’s rent was renegotiated twice and the deeds that did it are separate PDFs. Read as three documents they produce three answers, two of which are superseded and none of which is the agreement anybody acts on.
- In Ragextract
- Group related documents into a bundle and the bundle becomes one row, answered across all of them — the lease as amended. A bundle holds up to 15 documents; the first three are included in the column’s rate, and each one past the third adds to that cell’s cost, because each is read separately.
Every answer carries the page it came from
- The task
- Remi is about to tell a client that the Eastdock tenant can leave in March 2027. A sentence on its own says nothing about which lease it came from, or whether it was read off the break clause or the rent review — and checking by opening the lease is the reading the table was supposed to replace.
- In Ragextract
- Every answer carries a citation back to the page it came from and a confidence score, and clicking the cell opens that page to read in context. Cells run independently, so answers arrive as they land rather than all at once, and reruns are scoped: some rows, some columns, or a handful of cells.
Corrections are recorded, not overwritten
- The task
- One answer is wrong. A lease states its rent twice — once in a recital carrying the figure from the letting before, once in the reservation — and the column took the recital. Typing over it in a spreadsheet fixes the number and erases the fact that anything was ever different.
- In Ragextract
- An override keeps the original underneath, with who changed it and when, so the table stays auditable. Editing a column’s prompt marks its answers stale rather than silently rewriting them, and the home page lists failed, stale and low-confidence cells so that none of them has to be hunted for.
The certificates keep coming after you stop looking
- The task
- The leases are a finished job. Gas safety, EICR and fire risk assessments are not — they land all year, from a dozen contractors, and a register of them is only current for as long as somebody remembers to add the last one.
- In Ragextract
- Put a table in auto mode and it runs itself against every new row added to it afterwards — a file dropped onto it, an email, a synced folder. It fills the table; it does not watch it. Ragextract will read an expiry date off a certificate and cite the page it found it on, and it will not remind you when the date comes.
Sixty-one leases, answered.
Remi sorts one column. Every answer in it says which page it came from, and the one a person corrected says that too.
Remi’s job, in three numbers
- 2,140
- Pages scanned and searched
- Across 61 documents — the leases and the deeds that varied them. Read on the way in, never again.
- 3–4 days
- Saved from endless paperwork
- At 25 minutes a lease, with no interruptions. Ragextract is a tool to maximise efficiency — reducing days of work to just minutes.
- $0.03
- Measurable per answer, every one cited
- 236 answers for $7.71 at the published rates, worked out below. Nothing here is a subscription.
Twenty-five hours of reading, or $7.71 — and unlike the reading, the $7.71 buys something that can be asked again. A fifth column, thought of next year, is another 236 cells and no more reading: 944 credits, $2.36. That is what “ingest once” is worth, in the only unit this site can honestly put a number on.
The arithmetic
- Documents ingested
- 61
- Pages read, once
- 2,140
- Rows, after one bundle
- 59
- Columns asked of every row
- 4
- Answers, every one cited
- 236
- Credits spent
- 3,084
- At $0.0025 a credit
- $7.71
The quantities are Remi’s; the rates are the product’s. Ingest is one credit a page, each of these four columns is four credits a cell, and the bundle adds nothing because a cell’s first three documents are included. Signing up grants 2,000 credits and the smallest purchase is $10, which buys 4,000.
Remi is invented, and so is the twenty-five minutes; the rates, and everything derived from them, are the product’s. Your leases are not these leases.
That is the loop. Its parts have pages of their own — tables, extraction, citations, integrations, bundles, auto mode, workspaces and templates — and the documentation takes it screen by screen — how to write a column that holds up, what credits actually buy, and worked setups you can copy, including the one Remi is using.
Start with the pile you already have.
Signing up comes with free credits. No card, no subscription.